What is the documented process for vehicle damage that is not related to a crash?

• A. File a police report only
• B. No documentation is required
• C. Street check by supervisor with photos; employee writes memo
• D. Contact the insurance carrier directly

Answer: (C)

The main idea is that non-crash vehicle damage must be formally documented through a supervisor-led on-scene check with photographic evidence, plus a written memo from the employee. This process creates an clear, auditable record that supports maintenance decisions, insurance handling, and potential liability concerns. Photos capture the exact state of the damage for reference, while the supervisor’s street check confirms the incident and ensures the documentation is properly completed and approved. Relying on a police report when there’s no crash, or skipping documentation altogether, or contacting the insurance carrier directly would bypass this controlled recording and could leave gaps in evidence, accountability, and the official record.