What comment code must be entered if an employee is unavailable to approve their time card prior to 10:00 on payroll Monday?

• A. Time Card Not Approved
• B. Pending Signature
• C. Awaiting Approval
• D. Employee Unavailable for Signature

Answer: (D)

When a time card needs approval by a deadline, the comment code used should clearly state why the signature isn’t available. "Employee Unavailable for Signature" does exactly that—it communicates the specific reason and identifies who is affected. This clarity helps payroll and supervisors know to follow the appropriate contingency (such as waiting for the employee to sign later or using an alternate approval path) without guessing. The other options describe the status of the time card in general terms but don’t explain the employee’s unavailability, which can lead to confusion or delays. Therefore, the best choice is "Employee Unavailable for Signature."