A memo citing the reasons necessitating the Fitness for Duty Evaluation shall be written by the Major and will be?

• A. hand delivered to risk management
• B. emailed to risk management
• C. mailed to risk management
• D. filed in the employee's personnel file

Answer: (A)

The essential idea here is ensuring proper handling and acknowledgment of a Fitness for Duty Evaluation within the risk management process. Having the Major personally hand-deliver the memo to risk management ensures immediate receipt, a verifiable handoff, and proper initiation of the risk management workflow. In-person delivery also supports a signed acknowledgment or time stamp, preserving the document’s chain of custody and maintaining confidentiality by limiting exposure that could happen with electronic or mailed delivery. It communicates authority and urgency from the command level, which helps ensure prompt action.

Electronic delivery or mailing can introduce delays or uncertainty about receipt, and placing the memo in an employee’s personnel file may bypass the risk management tracking and confidentiality requirements.